Job Advertisement of Assistant to Executive Director

‍Roles and Responsibilities:

• Provide administrative, secretarial and organizational support to the Executive Director (ED), SIM East Asia Limited

• Organize and oversee diary scheduling, arrange meetings and coordinate travel arrangements

• Plan and coordinate meetings with internal and external stakeholders, prepare agenda and take meeting minutes.

• Manage the ED’s email correspondence, phone calls and mails by prioritizing matters and responding as appropriate and/or requested

• Prepare and edit documents, presentations, and reports as needed

• Coordinate all the logistics, travel arrangements, budget, and communications for the annual Regional Entity Meeting

• Administer the annual review process for all team members under the ED’s responsibility

• Coordinate with relevant parties to ensure that required documents to MCCY and ACRA are submitted annually within the time frame

• Serve as the ED’s primary point of contact for internal and external stakeholders.

Qualifications and Desired Skills:

• Preferably with A-level/Diploma in Administration, Management or a related field

• 3 years or more of proven secretarial experience

• Good communication, organizational and interpersonal skills, independent, resourceful, self-motivated and a team player

• Ability to exercise discretion and diplomacy in dealing with confidential or sensitive matters

• Work well under pressure on time

• Proficient in MS Office, Teams and Zoom

• Singapore Citizen or PR

To apply, please send your resume to HR at eastasia.recruitment@sim.org